Academic Standards Committee (ASC)

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Academic Standards Committee Bylaws

Approved by Faculty Senate: November 16, 2015
Approved by the Provost: November 17, 2015

Article 1: Name and Reporting Chain

The name of this group is the Academic Standards Committee (ASC), a subcommittee of the Faculty Senate. All recommendations from the Academic Standards Committee will be sent to the Faculty Senate for review and approval.

Article 2: Purpose

The charge of the Academic Standards Committee is to recommend university policy and procedures pertaining to undergraduate academic standards for admission, progression, and the granting of degrees and certificates. Specific areas of concern include but are not restricted to: 1) advising, 2) academic standards, 3) scholastic appeals, 4) admission and progression requirements, 5) honors programs and societies, 6) advanced standing and placement, 7) evaluation of transfer policies, 8) standards for award of ISU credit, and 9) review of academic calendars and scheduling.

Article 3: Membership, Selection, and Recall

A. The membership of the Committee consists of:

B. Colleges or divisions will nominate a representative according to their internal selection procedures, and forward the nomination to the Faculty Senate for consideration and final appointment. Ex-officio representatives on the Committee are appointed by their constituencies.

C. Faculty Senate appoints faculty representatives to the Committee for terms of three years, staggered such that one-third of the committee rotates off each year. Faculty representatives may be re-nominated by thei constituents and re-appointed by Faculty Senate for a second three-year term. No faculty representative may be reappointed to the Committee for a third term without at least a one-year interval between full terms of office. Terms of ex-offcio representatives are determined by their constituencies.

D. If a vacancy occurs among the faculty representatives, the Faculty Senate, in accordance with the membershiop provsions in Article 3.B above, appoints a new member who shall complete the vacated term.

E. Attendance at Committee meetings is required.

    1. Any Committee member who misses three meetings in an academic year may be subject to recall by their constituency.
    2. The Faculty Senate may recall any faculty representative for three absences through approval of two-thirds of those voting. The Faculty Senate must allow the member in question an opportunity to appear before the Senate to explain his or her absences.

Article 4: Officers and Meetings

A. The Committee ellects the Chair and the Vice Chair of theCommittee in the spring semester, or upon a vacancy, from the continuing faculty representatives of the Committee. These officers will serve for one year, and may be re-elected if eligible.

B. The duties of the Chair and Vice Chair shall be as follows:

    1. Establish a meeting schedule for the Committee at the beginning of the academic year in accordance with the Faculty Senate administrative schedule.
    2. Communicate with Faculty Senate to prepare agenda items for Committee meetings.
    3. Chair meetings of the Committee in accordance with the Procedure in Small Boards section of Robert's Rules of Order (latest edition). The Vice Chair will conduct scheduled meetings in the absence of the Chair, unless a meeting is cancelled.
    4. Ensure minutes of meetings are forwarded to the Faculty Senate.
    5. Forward all action items approved by the Committee to the Faculty Senate for review and recommendation for submission to Academic Affairs.
    6. Place items remanded by Faculty Senate for further work back onto the Committee's agenda.
    7. Communicate with Faculty Senate about current action items under review and future agenda items.
    8. Submit to Faculty Senate the Committee Chair's Report at the end of the academic year.

C. The Committee meets:

  1. In accordance with a regularly established calendar which is published on the Academic Standards Committee website.
  2. Upon the call of the Chair, who is responsible for informing Committee members in advance of the meeting of its time, place, and agenda.

D. If three members of the Committee request a meeting, the Chair will call it within two weeks of the request in accordance with the provisions in Article 4.D.2 above.

E. The Committee Chair may be removed with approval of two-thirds of the voting membership. Notification of a motion to remove the Chair must be sent to all members at least one week in advance of the meeting.

Article 5: Minutes, Quorum, and Voting

A. Minutes are kept for each meeting and prepared in accordance with Roberts Rules of Order, Newly Revised edition. Minutes should be approved within two weeks, either in the next meeting or via electronic media, and are submitted in a timely manner to the Faculty Senate for review and acceptance. The Committee shall choose how, and by whom, minutes will be taken.

B. Statements of policy recommendations are approved or disapproved at Committee meetings when a quorum of the membership is present, or by mail or e-mail ballot, and submitted to the Faculty Senate for review. The Committee's policy recommendations are considered by the Faculty Senate in accordance with its Bylaws.

C. A quorum consists of fifty percent plus one of the voting Committee membership. Ex-officio positions are not considered when determining the quorum.

D. The results of a vote will be as follows:

    1. A majority of quorum in favor: motion passes.
    2. A majority of quorum against: motion fails.
    3. A majority of quorum abstains, or in case of a tie: motion is tabled.

E. The Chair has the right to vote on all motions.

F. Absentee votes are allowed for votes; proxy votes by substitutes are not allowed.

G. Meetings shall be held in accordance with Roberts Rules of Order, Newly Revised edition, which shall be the authority in all matters not covered by the bylaws and/or approved operating procedures.

Article 6: Bylaws Amendment Process

A. These Bylaws may be amended by two-thirds majority of the voting membership of the Committee.

B. No amdendment of the Bylaws may be both introduced and passed at the same meeting.

C. The Faculty Senate may override Committee Bylaw changes in accordance with the Faculty Senate Bylaws (Article VII, Section II).

Article &: Business Items

A. New business may be initiated in the Academic Standards Committee by any of the following means:

    1. Items referred in writing to the Commitee by Faculty Senate.
    2. Items referred to the Committee by a member of the Committee.
    3. Items referred in writing by the Office of Academic Affairs.

B. The agenda for each meeting is set by the chair of the Academic Standards Committee in accordance with Article 4.B.2. The agenda my be changed by majority approval of the quorum of the voting membership present.

C. Recommendations sent to Faculty Senate for review and approval may be remanded for additional work.

D. Business items or policy recommendations not completed in one academic year will be considered old or continuing business to be completed by the Academic Standards Committee in the next academic year.

E. Ad hoc subcommittee(s) charged with specific tasks may be created by the Academic Standards Committee to assist the work of the Committee, as necessary. The formation and charge of an ad hoc subcommittee must be approved by a majority vote of the voting membership of the Committee.



*Robert's Rules of Order, Newly Revised is the authority in all matters not covered by these bylaws and/or approved operating procedures.


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