- Records Coordinator Appointment Form PDF
Form 18264-RC, revised 24 October, 2016. Previous ediotions are obsolete. Managers must use this form to appoint a Records Coordinator.
- Request for Records Destruction Approval PDF
Form 18262, revised 1 July, 2016. Previous editions are obsolete. Once filled out, this form must be signed by the manager and routed to the Records Manager for approval. Departments must have approval of the Records Manager prior to destroying records. A seperate form is required for each record series. The form is fillable; in order to use the fillable form you must download and save the form.
For University Archives:
- Records Transfer to University Archives (Approval) PDF
Form 18264-AT, revised 24 March, 2016. Previous editions are obsolete. Use this form to transfer records to permanent storage in University Archives. This form should be filled out by the Record Coordinator, signed by the appropriate manager, routed through the Records Manager who will review and fowarded it to the University Archivist prior to delivery of boxes.
- Contents List - Box Inventory for Permanent Records PDF
Form 18264A, revised 30 March, 2016. Previous editions are obsolete. This form lists the files/contents of boxes of permanent records being transferred to University Archives. It must be accompanied by a Records Transfer Approval form (see above).
For State Records Center (SRC):
- Records Transfer to the State Records Center PDF
Form 18264-STRF, revised 30 March, 2016. Previous editions are obsolete. Use this form when transferring records to the SRC
- Records Request from the State Records Center PDF
Form 18264-REQ, revised 30 March, 2016. Previous editions are obsolete. Use this form when requesting records from the SRC
- Release to Photograph PDF
Form 1802-Photo, revised 30 March, 2016. Previous editions are obsolete. Use this form when an individual is being photographed for publication. This does not include photos of large events, such as football games, but can include group photos and classroom shots. Fill in your department /section name and then print.
- Checklist for departing employee PDF
Form 18194, revised 7 October, 2016. Previous editions are obsolete. This checklist ensures that important information, documents, and other staff materials are accounted for when terminating or separating a staff member.
- Inventory Form PDF
Form 18266, revised 10 March, 2016. Previous editions are obsolete. Use this form to conduct a records inventory.
- Systems Inventory Form PDF
Form 18266E, 16 March, 2016. Use this form to conduct a electronic/information systems inventory.