Student Records: transcripts, degree verification, etc.
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Updated on
13 October, 2017

What is a Record?

Records are documents created in connection with University transactions as evidence of organization, functions, policies, decisions, procedures, operations, and other informational activities. Records can include, but are not limited to the following: books, papers, maps, photographs, machine-readable materials, documentary materials, and materials made or received by the University. Listed below are several types of the most commonly found records created at ISU:

What is NOT a record?

Non-records include, but are not limited to, the following: duplicate copies of final reports, printouts or copies of permanent files made for reference, distribution copies of a publication, or routing copies of a memo or letter. Material acquired solely for the purpose of reference, that is, copies of other institutions' course catalog, programs from meetings, etc., are also non-records.
Listed below are files often confused with records:

Records Series

Records series are groups of records, performing a specific function and organized in a succession of like, correlated, or corresponding items, occurrences, or events; also a sequence of things having a progressive order or arrangement. A records series has a common sequence that relates to a particular subject or function, results from the same activity, or documents a specific kind of transaction.

Retention Schedules

Retention schedules are a listing of records series that indicate the full record series title, function/purpose, location of official record, period of time to retain the record series, as well as the disposition instructions. The schedule maintains the types of records created and used by the University in the course of its business and indicates how long these records are required to be retained.

Laws and Regulations

Idaho Public Records Law
Federal Regulations

Oversight Organizations