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Policies & Procedures
We are pleased to see all vendors interested in selling products to the university. We are anxious to maintain an open, competitive, and warm atmosphere to create a mutually beneficial relationship with all vendors. The purpose of this page is to introduce you to the policies that govern the purchasing procedures of Idaho State University. Please read it carefully. We invite any suggestions you may have to improve the information provided here.
ISU Purchasing Authority and State Law
Purchasing authority is delegated from the State Board of Education to the Purchasing Services at Idaho State University. Idaho State University is an agency of the State of Idaho.
Interview and Hours
The Department of Purchasing Services is located on the first floor (basement) of the administration building in room 114. We welcome brief "drop in" interviews, however, should more time be required we recommend making an appointment. Office hours are between 8:00 AM and 5:00 PM, with summer hours between 7:30 AM and 4:00 PM, Monday through Friday.
Contacts between campus departments and sales representatives may be arranged at either initiation for the purpose of product and service information. Our purchasing card system allows individual departments to buy incidental items. Transaction limits can vary from $500.00 to $2000.00. The University Department of Purchasing Services has sole authority (actual, implied, or apparent) to commit the University to a purchase or procurement.
We believe that an open, competitive atmosphere is most beneficial to both buyer and seller, and it is our policy to foster this environment. We buy on the basis of definitive specifications, quality of products and service, advantageous price, and delivery. Purchases in excess of $10,000 require a quote or bid process to include at least three vendors' (three of which are from Idaho).
Purchase Orders and/or Purchasing card
No merchandise may be shipped nor any service performed without first receiving a purchase order or purchasing card number. Purchase order numbers must appear on all shipments, delivery slips, and invoices. Orders are understood to be shipped FOB:ISU unless otherwise specified on the purchase order.
Terms and Conditions
This information is referenced on our purchase orders, and can be found at https://purchasing.idaho.gov.
Gifts and Entertainment
It is our policy that no employee accept any token of appreciation, no matter how insignificant. This includes lunches, dinners, or other traditional gratuities. We prefer that incentives be expressed in terms of quality, service, and price in your quotations. Please assist us in this policy.
Information regarding current solicitations may be obtained on our website http://www.isu.edu/purch. Information regarding past solicitations may be requested in writing to the responsible buyer. Buyer's and their assigned commodities can be found on our website.
Deliveries should be made to the Central Receiving dock located at 638 East Dunn, Monday through Friday, 7:30 AM to 3:30 PM. The receiving dock and offices are closed for a half hour lunch at 11:30 AM.Deliveries tendered at other times may be refused unless emergency delivery has been specified. A contact name and number will be furnished at the time an emergency delivery is arranged.
Invoices are paid based on the purchase order following receipt of goods. No orders can be paid without a supporting invoice which must show the purchase order number.
Parking is limited on campus. Please park in the metered visitor spaces provided. There are spaces available by the administration building (near the information booth on 8th Street), in the Pond Student Union Building lot. Parking in restricted parking areas will result in citations.
We are most appreciative of your assistance and acknowledge the courtesies and services extended to us by your representatives and their companies. Just as you value our business, we value the service and cooperation which your organization can provide.